Event FAQ and Information 2014

Thanks for your interest in A Clockwork Spiral 2014.  Please read the information below before filling out the application. If you are accepted to the event, you will be bound by the rules and info printed right here, so you may as well read them first.

1. What is A Clockwork Spiral?

A Clockwork Spiral is a shopping and music event featuring steampunk/goth, dieselpunk/goth and dark Victoriana to help raise money for the National Kidney Foundation.

 

2. Where and when will it be held?

It will be held at 6PM, Pacific Time (SLT)  September, 15 – 6AM October 1 2014 on Cursed.  (It should be noted that Cursed is an Adult rated sim.) The SLurl is:  http://maps.secondlife.com/secondlife/Cursed/78/128/1001  Bear in mind this is an adult sim.

 

3.  Who is organizing this event? 

The Cursed Events team organizes ACS.

That would be Axi Kurmin, Lokii Violet, Dolce Blackflag, Sonya Marmurek and Cruel Britannia.  Basically? It’s the World Goth Fair people, if that makes it simpler.

Synjari Myriam of Senzafine is our css guru.

 

4. How many merchants can you accommodate?

35, plus our stores.  We’ll max out at 40, basically.

 

5. Will there be sponsor slots available, and if so, how many?

Yes, and 7.  We expect the slots to go very quickly.

 

6.  What kind of vendors are you looking for?

You do not specifically have to own a steam/diesel store to participate(though if this is not a genre you regularly work with, you might sit this one out.) However, (and this is important) everything you bring to the event MUST be steam/diesel/dark Victoriana.  We are looking for steampunk, steamgoth, dieselpunk, dieselgoth, and dark Victoriana stuff.  If you have questions, feel free to ask, but that should be pretty clear. We don’t have a lot of room, so we will be curating the hell out of this.  Bring your A game.

As always, no gesture stores, and we reserve the right to exclude other kinds of stores as circumstances dictate.

 

7. What are the donation/exclusivity rules?

You are not required to bring exclusives. But since we’re on the topic, let’s talk about what “exclusive” means, because it needs to be clear.

For purposes of this event:

“Exclusive” means that whatever it is will only appear at this event.  Whatever version of whatever it is will not be sold later. This is it- if you want $thing, you need to buy it at the event.

“Reserved” means that whatever it is will only be at this event until the event ends.  After the event, it will be on sale as usual in store/on marketplace.

There are no requirements for EITHER exclusive or reserved items. That being said, people love exclusives/reserves. So it’s up to you.

As to donations:

You ARE required to have a minimum of one 100% donation item or two 50% donation items.  This way it’s up to you how you want to work it.  More than that is fine, but that’s your minimum.

 

8. What are the booth sizes and costs?

small    25prims 5x10m    375L

medium    50prims    10x15m    750L

large    75prims    15x20m    1250L

Sponsor slots are an additional 1750L. You do not have to have a particular booth size to be a sponsor.

We will require a 512×512 full permissions logo be provided at the time of your application within 24 hours.  We aren’t kidding.  We will not process an application without a logo. If you think we already have yours (and it hasn’t changed) just ask us (if you think we have the logo you already know who to ask, I assume.)

Please send all logos inworld to Axi Kurmin- I will send them along to Lokii. She has enough to do without trying to juggle that also.  Please NAME them something that makes sense, like “STORE NAME logo 512″ or something. I have over 100K items in inventory.  It’s organized and all, but come on, give me a break here.  Remember to send your logo in after you drop off your application.  I really mean it- we *wont* process that application until we get a logo in our hands. Every year people “forget” to send them and it prevents us from assigning booths and making an event map in a timely manner. This rule was implemented to solve that problem.

If you are applying for a sponsor slot- you will need to give me a blurb about your store to put on the website. No blurb? No sponsor slot, no kidding. If I have yours from a previous event (or think I do) *check that event’s website* to make sure it’s still there. If it is, fine. If it isn’t, send it again, because I guarantee you I don’t have it if it’s not there.

Filling out an application is not a guarantee of acceptance.  We will be reviewing stores as they come in for content and suitability.  You will need to pay attention to the merchant list to see if we’re current on applications or not.

 

9. What do sponsors get for the extra fee, and where does that fee go?

All booth fees (including the sponsor fees) go to the charity.

What sponsors get:

-Your logo displayed on the site in the sidebar of this site, and a mention on our sponsors page.

-25 extra prims

Sponsor posters to indicate your sponsorship.

As best as we possibly can, your booth within sight of the landing point.

 

10. What is your policy regarding scripted vendors?

Landmark givers/group joiners/subscribos are all okay. No autogreeters of any kind. Everyone hates those things anyway.

Regular split scripts are okay.

However, there is a non-negotiable rule in place.  No. Networked. Vendors.  That means no Caspervend, Hippovend, BSM, E2V,  etc.  Networked vendors make off-sim calls to a central database and when under load simwide,  can drag a busy sim to a crawl, especially when a bunch of different kinds making different calls to different servers are all in use at the same time.  If you can’t live without your networked vendors, then this isn’t the event for you.  Sorry about that.

There isn’t a discussion about this. There are no negotiations about it. In fact, we’re fantastically tired of even HEARING about it.  Just accept it.  It’s very frustrating to hear about how your vendors are somehow special and mystically don’t cause lag.  Trust me- they DO cause lag, when used simwide on a full sim.  We are not willing to police who is using what networked vendor system, and not all of them are created equal.  We cannot spare the time to have to negotiate who is bringing what vendor.  We don’t allow them at all, and this is a firm, non-negotiable point.

 

11. Will there be gacha machines available?

Yep.  We’ll provide the machines. We will send out both 50% and 100% machines to the charity.  They are OPTIONAL, and they do not take the place of your charity donation item.  You cannot use a “collectors pack” from your gacha to fulfill your charity vendor requirement, either.  We encourage (but by no means require) a collector’s pack, though. People like those.  You can set the price of your machines yourself to whatever you want.  You still have to have the regular donation items either way.

 

12. How does the money get to the charity?

There is a separate account that’s used for this event, named AClockworkSpiral Resident. All money paid to the charity goes there. Due to changes in LL cashout regulations, the charity itself must be the ones to pull the money out of SL.  There is an account set up by the National Kidney Foundation for this purpose(NationalKidneyFoundation Resident). We have written confirmation from the charity itself saying that account *is* indeed theirs.  However – and this is very important – once the lindens leave our hands, we no longer have ANY control over them.  Once they are sent to the charity’s inworld account, that’s as far as we can control the money.  PLEASE make sure you understand that before applying.

 

13: Is there a flickr group? 

Yes. Behold – a flickr page. http://www.flickr.com/groups/aclockworkspiral/

 

14.  When will merchant setup take place, and will there be early access for bloggers?

Merchant setup will take place starting September 10. Bloggers will be allowed early access.  More information for bloggers will be forthcoming on its own page. If you’re a blogger, please be sure to READ it before applying.

 

15. Will non-merchants have a way to simply donate without buying things? 

Yes.  Donation jars will be set up all around the event. I’ll set the charity alt to drop them directly so the money goes straight there.

 

16. What is the policy regarding infringing/ripped content?

You will be strictly held to the Cursed Events policy regarding IP/Infringing content.  We don’t mess around about this, and it’s something you need to familiarize yourself with.  ANY HINT of unlicensed band merch (and by licensed you had better be prepared to show us the license- if we have to get them, so do you.) will get you immediately removed from the event.

The policy of ALL the events I’ve ever organized has always been the same- if you rip stuff, be it art, textures, models, whathaveyou – I will punt you out so hard and so fast they will see you fly across the grid. I have done this before, and will not hesitate to do it again.

SOME SPECIAL NOTES:

***IF YOU HAVE AN ART GALLERY***

If you, personally, did not create the artwork or photos in that gallery YOURSELF, do not bring them to this event. We will remove you. If you grabbed it from the net, google, whatever, and messed with it in photoshop- do not bring them to this event. We will remove you.

It does not matter if you make “an original piece just for the event” if everything else in your store originated as someone else’s artwork. We will not keep you at the event. we are *Not interested* in work that is not completely created by the merchant. Please, save your time and ours- we *really will remove you* if you’re selling work that isn’t yours.

***IF YOU HAVE A TEXTURE STORE***

If you, personally, did not create the textures in that gallery YOURSELF, by your own hand/photo work, do not bring them to this event. We will remove you from it when we find out it’s happened, and someone *always tells us* it’s happened.

It does not matter if you make “an original piece just for the event” if everything else in your store originated as someone else’s texture. We will remove you. we are *Not interested* in work that is not completely created by the merchant. Please, save your time and ours- we *really will remove you* if you’re selling work that isn’t yours.

***IF YOU HAVE A STORE THAT SELLS ANY ARTWORK/TEXTURES AT _ALL_***

Also, please read the above. This rule applies to you also.

***IF YOU SELL MESH CONTENT***

You had to go through the same IP quiz that everyone else did to upload meshes at all. If we find out you’re selling ripped content or if we find out you’re selling INFRINGING content – which doesn’t have to be ripped, just be ripping off someone else’s IP – we will pull you out of A Clockwork Spiral so fast it will make your head spin. It is not fair to everyone else who busts ass to make their own stuff from scratch, and it reflects poorly on the charity. There is no way for us to know the legitimacy of every item in every booth, but you can bet that with that many eyes on items, SOMEONE will know, recognize, and prove where it came from. Don’t do it. We will find out and we will remove you from the fair.

If you don’t make your own meshes yourself, and aren’t uploading them, but are buying items full perm on marketplace, is is up to YOU to know that your stuff is not infringing someone else’s IP.  It is up to YOU to know it’s not ripped off from a movie, a video game, or some other property under copyright or trademark. It is up to YOU to be sure that the merchants you’re purchasing things from, full perm on marketplace are legit, and not thieves themselves.  “I didn’t know it was stolen” is a limited defense. When it’s one item, and everything else is obviously fine, well you know, stuff happens to everyone sometimes. No one can be expected to know everything.  But when there’s multiple problems, that defense doesn’t work, and our only recourse is to remove you from the event – because what it tells us is you aren’t aware of your own genres to know what’s real and what isn’t.

If you will be selling music related merchandise at this event you MUST HAVE A WRITTEN LICENSE from the band. No exceptions.  Get. A. Freaking. License.  WE DO IT, and you have to also.

We shouldn’t have to say this, but we realize we do- it’s not ok to use ripped textures on other things.  So no, you can’t use that album cover texture. No, you can’t use that fabric texture that you grabbed off google, etc. If it’s someone else’s copyrighted content, someone’s gonna report it to us, and once they do, we’ve no choice but to tell you to remove the item and retexture it. Please, don’t make us have to do this. It sucks for us, and for you.

There will be *NO EXCEPTIONS* to this policy, and just to be clear – the org team is the arbiter of what we feel comes too close to the line of infringement(or in fact, sails right over it). We are not beholden to anyone else on this.  Save yourself the hassle and just don’t do it in the first place.

 

17. I am not a merchant in the faire, but I want to sell stuff to donate from my store/club/space station/toll booth.  Can I have a vendor to use?

No.  We’re really sorry but for reasons of quality and content control we will only give vendors to official ACS merchants.  You are welcome to use your own split scripts in your own stores and clubs to send proceeds to AClockworkSpiral Resident if you want, but we can’t give you one of our vendors.

 

18. Can I have co-designers in my booth (more than one store in a booth, basically.) 

We understand that a lot of stores are partnerships, and that some folks have multiple brands. That’s a problem we encounter ourselves, actually.  Here’s the deal – yes, you can do this, under certain conditions.  Here’s what they are:

a) we have to be notified about this *BEFORE* applications close (in this case, before August 31.) .  Past that point we do not have time to effectively research additional brands-  we have our hands full.

b) we need to approve the additional brand- that means we need to know the name of the store, what it sells, where we can find it, and who owns it. Just like every other merchant in the event.

c) the additional brand cannot have been denied entry on its own. That is to say, if that brand applied to the event and was turned down, they cannot come in under someone else’s brand either.

 

19.  How will I know if I’ve been accepted?   

We will have an ongoing merchant list available on this site. I will also be emailing acceptances to everyone, as well as sending group invites to the Cursed Events group (if you’re not in the merchant group already).  We know that SL likes to eat group invites. If you miss yours, just ask one of us to resend it.  Please check the merchant list AND YOUR EMAIL before flipping out, okay? If you aren’t accepted, you’re welcome to ask us why. We’ll tell you. That said, don’t ask questions you don’t really want the answer to, either.

 

20.  What is your merchant policy regarding cancellations?

We maintain a waiting list for merchants once all booth slots are gone.  No one minds if you have to cancel. Stuff happens, RL intervenes. That said, we mind a LOT (no, really, a LOT) when people decide not to do the event and don’t bother to TELL anyone about it.  If you aren’t set up 24 hours before we open and you have not communicated with us at all despite our attempts to do so, we are giving your booth slot away, and we will roundfile any further applications to our events. Not telling people you have to cancel is just fantastically rude, and we have no patience for it. At all.  If you have to cancel that’s totally, utterly ok, but TELL SOMEONE.  If you have stood us up before(told us you were coming, gave us a logo and then never actually put stuff in your booth without telling us) don’t bother applying. We won’t take you. No booth fees can be refunded once paid because it’s not our money. It’s the charity’s money.

 

21. Why is the group just for merchants? Is there a shoppers group?

The group is just for merchants because that’s its purpose- being there for merchant info and for bloggers to get review copies.  It’s also there because when we have multi-sim events the group tag allows for rez rights on other sims. Because of these reasons, it isn’t intended for shoppers and is not public access.

We do have plans to have groups for shoppers but until better group controls are created by LL we don’t have enough people to effectively moderate such a group.  When we do, we will.  That feature is coming, but slowly. The only way to access it currently is by using a LL official project viewer.  It is not available in wide release yet, nor is it available to TPVs.  I am told that won’t happen in time for ACS. this year. Believe me, as soon as we CAN do this, we really will.

 

22. Who is the Cursed Mascot?

The Cursed Mascots(I think there are four…) are actually all one person with various accounts.  They all have the same typist.   They’re mostly harmless. Do not  eat them in ways they don’t like – seriously, that’s even in our sim covenant.

 

23.  Will there be music events?

Yes. We’re working on it. Stay tuned.

 

Did we forget any questions? Please ask in comments- we’ll add them to the list.

Applications will be opened on August 1.

 

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3 thoughts on “Event FAQ and Information 2014

  1. […] dark Victoriana.  Merchant applications are now open (blogger apps are coming, give us time) and can be found right here, along with an event […]

  2. I have some questions, is there somewhere I may email them?

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